Custom payroll fields add your own pay columns to Run Payroll, such as a travel reimbursement or an equipment deduction. Create them on the Custom Payroll Fields card at Settings > Company > Setup. Then, in Run Payroll, click a worker's cell in that column, enter the amount and add a comment. Positive amounts add to pay and negative amounts deduct.
Who can do this: Admins whose permission group can view Settings Setup can create fields. Entering amounts needs access to Run Payroll. Add Payment needs the Run Payroll permission to add workers.
Create a custom payroll field
In the Admin view, open Settings > Company > Setup and scroll to Custom Payroll Fields.
Select Edit, then Add Field.
Type the name in Enter Name. Use letters, numbers, spaces and hyphens only.
In Select Worker Type, choose who the field is for: Contractor, Employee (only if your company pays W-2 employees) or Both.
Select Save. You'll see "Successfully Updated".
To delete a field, select Edit, then the trash icon on the field. When Sequifi asks "Are you sure you want to delete ?", select Yes. The field is deleted right away and you'll see "Successfully deleted".
Enter amounts in Run Payroll
In the Admin view, open Payroll > Run-Payroll and choose the pay period.
Find the worker. Each custom payroll field is its own column.
Click the cell once (not double-click) and type the amount. Enter a negative number, such as -100, for a deduction.
Press Enter.
Sequifi asks for a comment: "To save your changes you need to add comment". Type what the amount is for and select Post.
When a cell can't be edited
The worker's row is already marked as paid, moved to the next payroll, or paid as a one-time payment.
The worker is on Stop Payroll.
The payroll has been finalized.
Pay someone who isn't in this payroll
Select Add Payment at the top of Run Payroll, choose the person in Select a Worker, enter the amounts and select Save & Continue. Add Payment appears only before the payroll is finalized, and only when at least one custom payroll field exists for that worker type.
Enter many amounts at once
Use Import in the Run Payroll menu.
Where the amounts show up
On the worker's pay stub, under Custom Fields.
In the Payroll Totals card on Run Payroll (Custom Fields).
In the Company report and the Payroll report (Custom Fields).
On the mobile app
Custom payroll fields can't be set up or entered in the mobile app. Use a web browser.
Common questions
Where is the Custom Payroll Fields menu?
There isn't a separate menu. It's a card on the Setup page.
Double-clicking the cell does nothing.
Click once. If it still won't edit, check the list under "When a cell can't be edited".
Can I use a custom payroll field for one worker only?
The column appears for every worker of the chosen worker type. Leave it empty for anyone it doesn't apply to.
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Still stuck? Getting help from Sequifi Support.