To run payroll, open Payroll > Run-Payroll in the Admin view, pick the pay frequency and pay period, review and correct each worker's pay, then select Finalize Payroll and Execute Payroll. Finalizing locks the amounts. Executing completes the pay period, and an executed pay period can't be run again.

Who can do this: Admins whose permission group includes Payroll > Run Payroll & Approvals. Each step has its own permission in that group: View opens the page, Edit allows the row actions and Close Payroll, Finalize Payroll allows finalizing, Execute Payroll allows executing and unfinalizing, Pay Now allows paying a row immediately, Admin Request allows Add Request, Add Worker allows Add Payment, and Add allows Import. If a button is missing, see Why can't I see a menu or feature?

Run payroll

In the Admin view, open Payroll > Run-Payroll.
Choose the pay frequency, then the pay period. If your company pays both W-2 employees and 1099 contractors, also choose Employee or Contractor. Employee and contractor payrolls run separately.
Review the grid. Worker View shows one row per worker. Job View shows one row per sale. Select any amount to open its breakdown. Mortgage companies see Loan instead of Sale.
Use Filters to find problems: Office, Net pay (Payroll) > Negative Amount, Do Not Pay > Do Not Pay Only, with additional filters depending on your company setup.
Fix amounts. In a commission breakdown, each line has Edit Amount, Mark as paid, Move to Next payroll and Pay Now. Adjustment and deduction rows save in place. To enter a custom payroll field, select the cell once, type the amount, press Enter, add the required comment and select Post.
Add anything missing. Add Request adds a payment request for a worker to this payroll. Add Payment adds custom payroll field amounts for a worker who isn't in this payroll yet (it appears only if your company has custom payroll fields).
Deal with rows that shouldn't be paid in this payroll. Select the rows, then choose Mark as Paid, Do Not Pay, Move to Next Payroll or Pay Now. See Do Not Pay, Mark as Paid or Move to Next Payroll.
Optional: select worker rows and choose Send for Review so workers can check their pay first. See Send pay for review before payroll.
Get ready to finalize: switch to Worker View, select all offices, clear the search box, and clear any row selection. Finalize Payroll only appears then.
Select Finalize Payroll. In the window that opens, choose Finalize Payroll to calculate taxes and lock pay amounts with no money moving yet. If you also have the Execute Payroll permission, you can choose Finalize & Execute to do both in one step. The window also tells you how many items are marked Do Not Pay. Finalizing keeps them unpaid.
When the status is finalized, select Execute Payroll and confirm.

What happens when you execute

If your company pays through SequiPay, payment is sent for every worker whose net pay is above zero, except amounts marked Do Not Pay or already paid, rows moved to the next payroll, amounts already paid as a one-time payment, and workers on Stop Payroll.
If your company doesn't pay through SequiPay, Sequifi records the payroll and creates pay stubs. Your company pays workers outside Sequifi.
Rows you moved to the next payroll, and every row for a worker on Stop Payroll, move into the next pay period. Do Not Pay rows never move.
When processing finishes, you see Payroll Executed!. Select View Report to open the report, or Thanks! to close the message. For what workers get, see What workers receive when payroll runs.

Payroll statuses and what is locked

Status	What you can do
Unfinalized	Everything: edit amounts, custom fields, row actions, Add Request, Add Payment, Undo All Status.
Finalizing	Wait. Sale imports that touch sales in this payroll are held until it is executed or unfinalized. See Why are sale updates held?
Finalized	Amounts are locked. Select Execute Payroll, or Unfinalize Payroll to go back and make changes.
Executing	Wait for it to finish.
Executed	Nothing. The pay period can't be re-run. Put corrections in a later payroll as an adjustment or a request.
Failed	The payroll failed to process. Follow the page instructions to retry finalization or unfinalize and correct the problem.

Close Payroll appears instead of Finalize when the pay period has ended and every active worker's rows are already marked paid, moved to the next payroll, or paid as one-time payments. It closes a pay period that has nothing left to pay.

Sale-update holds begin when finalization starts and continue while the payroll is finalized, executing or failed. They release after execution completes or the payroll is unfinalized.

Other tools on the page

View Summary opens a summary of the pay period.
Export downloads the payroll: choose Worker Basic, Worker Detailed, Worker All Data, Job Basic or Job Detailed.
Import uploads custom payroll field amounts in bulk.
Share Report emails the payroll report to managers you choose. Only Company Admins can send it.
Undo All Status clears Mark as Paid, Move to Next Payroll and Do Not Pay before finalization. Amounts marked Do Not Pay become payable again. It requires Finalize Payroll permission and does not undo Move to Reconciliation.

On the mobile app

You can't run payroll in the mobile app. Use a web browser.

Common questions

Why don't I see Finalize Payroll?

Check that you are in Worker View, all offices are selected, the search box is empty and no rows are selected. If it still isn't there, or you see an error, see Why can't I finalize payroll?

Can I run the same pay period again?

No. Executed periods leave the pay-period list. Opening an old link to an executed period shows "This pay period has already been run and can no longer be re-run." Fix mistakes in the next payroll with an adjustment or a request.

I executed payroll by mistake. Can I undo it?

There is no button to reverse an executed payroll. Contact Sequifi Support right away.

Can I run two pay periods at once?

No. For each worker type and pay frequency, only one payroll can be finalized at a time. Execute or unfinalize it before you finalize the next one.

Still stuck? Getting help from Sequifi Support.

Run payroll step by step