Use Mark as Paid when the amount was already paid outside Sequifi, Do Not Pay when your company has decided to withhold the amount from payment, and Move to Next Payroll when it should be paid, just not in this pay period. Pay Now pays the selected amount right away as a one-time payment.
Who can do this: Admins whose permission group includes Payroll > Run Payroll & Approvals > Edit. Pay Now also needs the Pay Now permission in the same group.
Which one to use
Action | Use it when | What happens | If the sale cancels later |
Mark as Paid | You already paid this amount some other way. | It is left out of this payroll's payment and counted as paid. | It can be clawed back, because the worker received it. |
Do Not Pay | The amount should never be paid. | It is withheld when the payroll is executed. Before execution, an authorized admin can undo the mark (unfinalize first if needed). It is never paid, never reported as wages, and never moves to a later payroll, even for a worker on Stop Payroll. | It is never clawed back. |
Move to Next Payroll | The amount is right but should be paid later. | It moves into the following pay period when this payroll is executed. | It follows the normal clawback rules once paid. |
Pay Now | The worker needs this amount now. | It is paid immediately as a one-time payment. Review the payment confirmation carefully. Some SequiPay setups open a different payment window. A completed Pay Now action cannot be undone here. | It follows the normal clawback rules once paid. |
If your company uses reconciliation, you also see Move to Reconciliations. It stays disabled until you filter the grid to reconciliation rows only.
Steps
In the Admin view, open Payroll > Run-Payroll and choose the pay frequency and pay period.
Tick the rows you want to change. The counter shows how many are selected. You can also act on a single line inside a breakdown: select an amount, then use Mark as paid, Move to Next payroll or Pay Now on that line.
In the selection bar, choose Mark as Paid, Do Not Pay, Move to Next Payroll or Pay Now. Move to Next Payroll isn't offered when you select all pages at once.
Check the result. Do Not Pay amounts show crossed out. The finalize window also tells you how many items are marked Do Not Pay before you finalize.
Undo a row action
On the row or breakdown line, select the undo arrow. Its tooltip identifies the action: Undo Paid, Undo Do Not Pay, Undo Next Payroll or Undo Recon.
Undo All Status (needs the Finalize Payroll permission, unfinalized payrolls only) clears Mark as Paid, Move to Next Payroll and Do Not Pay. Amounts marked Do Not Pay become payable again. It does not undo Move to Reconciliation.
Do Not Pay is locked while the payroll is finalized. Select Unfinalize Payroll first, then undo it.
Pay Now can't be undone.
After the payroll is executed, none of these can be changed.
Do Not Pay is not Stop Payroll
Do Not Pay withholds specific amounts when the payroll executes. You can undo the mark before execution. Stop Payroll is a switch on a worker's profile that pauses all of that worker's payments: every amount keeps rolling into the next pay period until a Company Admin selects Start Payroll. See Stop Payroll, Suspend Access or Disable User.
What workers see
On My Earnings > Commission, each line shows a pay status. After execution, a Do Not Pay line shows Do Not Pay, which means the company withheld it on purpose. A line marked paid shows Paid after execution. Before execution, these lines can still show Pending to the worker. In the Payroll report, rows are colored by status: Paid, Next payroll, Recon, One time payment, Mix and Do Not Pay.
On the mobile app
These actions are not in the mobile app. Use a web browser.
Common questions
I marked something Do Not Pay by mistake
If the payroll isn't executed yet, select Undo Do Not Pay on the row (unfinalize first if it is finalized). If it is already executed, the amount stays unpaid. Pay it with a one-time payment or an adjustment in a later payroll.
A worker's net pay is negative and I can't finalize
Finalizing is blocked while any active worker's net pay, not counting reimbursements, is negative. Use the Net pay (Payroll) > Negative Amount filter to find them, then move the negative rows to the next payroll, add an adjustment, or mark rows Do Not Pay. See Why can't I finalize payroll?
Pay Now says "Unable to make payments for a negative amount"
You selected a row with a negative amount. Pay Now can only pay positive amounts.
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