Pay frequencies are set on the Pay Frequency card at Settings > Company > Setup. Workers get a pay frequency through their position, not one by one. Once any position uses a pay frequency, you can't change or remove that frequency.
Who can do this: Admins whose permission group can edit Settings Setup. Assigning a frequency to a position needs the Positions permissions.
Add a pay frequency
In the Admin view, open Settings > Company > Setup and scroll to Pay Frequency.
Select Edit, then Add Field.
In Add Pay Frequency, choose the Frequency: Weekly, Bi-Weekly, Semi-Monthly, Monthly or Daily (on demand).
Fill in the dates for that frequency (see the table below).
Check Deadline to run payroll and any Overlapping pay period warning.
Select Save in Add Pay Frequency, then Save on the card. Sequifi asks "These changes will affect the entire software. Do you wish to save these changes?" Confirm to save.
Open Settings > Positions and choose this frequency in each new position's Pay Frequency field.
Frequency | Fields |
Weekly and Bi-Weekly | Day of the week, First Check Date, Pay Period From and Pay Period To. |
Semi-Monthly | Monthly Pay Days: 15th and last day of month, or Other with your first and second pay days. |
Monthly | First Pay Day of Month. |
Deadline to run payroll is worked out for you: two days before the check date, or four days before when the check date is a Monday or Tuesday.
There are no settings here for processing times, payment methods, approvals or notifications.
How workers get a pay frequency
Each position has a Pay Frequency field. Everyone in that position is paid on that frequency. A position's pay frequency can't be changed after the position is saved. See Create and manage departments and positions.
Why you can't change a frequency that's in use
If any position uses a pay frequency, you can't edit or remove it. You'll see: "Pay frequency is already assigned to the position and therefor you can not change or remove pay frequency."
If you need a different schedule, add a new pay frequency and use it for new positions.
On the mobile app
Pay frequencies can't be set up in the mobile app. Use a web browser.
Troubleshooting
Message | What it means |
"Pay frequency is already assigned to the position and therefor you can not change or remove pay frequency." | A position uses this frequency. It's locked. |
"Pay period end date cannot be after the first check date" | The pay period must end on or before the first check date. |
"End date can not be less than or equal to start date." | Pick a Pay Period To date after Pay Period From. |
"You can't select an entire month as pay period for semi monthly pay frequency!" | A semi-monthly pay period must be shorter than a month. |
"There is no room to create the other pay period for semi monthly!" | Your first period leaves no room for the second one in the month. Shorten the first period. |
"Selected period is more then a month!" | Pick a shorter pay period. |
Overlapping pay period | The dates overlap another pay period. Adjust them. |
The pay period also can't end too long before the first check date: no more than 45 days for weekly, or 60 days for other frequencies.
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